HR assistant job description template
A good HR assistant job description says which areas the person will support (recruiting, onboarding, benefits, training or payroll), with which tools and for how many teams or locations. The template below includes a summary, responsibilities, requirements, nice-to-haves and benefits ready to copy and adapt.
Ready-to-copy template
Replace what is in square brackets and delete the items that do not apply to your job. Nice-to-haves and benefits are suggestions: keep only what your company looks for and offers. For a job form, copy each part into its own field.
About the job
[Company name] is looking for an HR assistant to support people processes in [city]. You will take part in recruiting, onboarding and employee support, helping the company hire well and take good care of the team.
Responsibilities
- Post jobs, screen resumes and schedule interviews
- Run onboarding: collect documents, register new hires and organize their first days
- Track benefits, timekeeping and employee records
- Support training, engagement surveys and internal initiatives
- Answer employee questions about HR routines
Requirements
- Degree completed or in progress in Psychology, Business Administration, Human Resources or a related field
- Working knowledge of spreadsheets
- Organization and confidentiality with personal information
- Good communication
Nice to have
- Recruiting experience
- Experience with an applicant tracking system (ATS) or payroll software
- Knowledge of payroll routines and data protection rules
Employment type, schedule and pay
- Employment type: [full-time, part-time, temporary or other]
- Schedule: [days, hours and days off]
- Pay: [salary or pay range]
Benefits
- Commuter benefit
- Meal allowance
- Health insurance
- Support for courses and training
How to adapt this template
- Say which HR areas the person will work in. A recruiting profile is different from a payroll profile.
- Name the tools the company uses, such as the recruiting or timekeeping system.
- If the company has several locations, say so. Hiring for a network calls for a different kind of organization.
- Stress care with personal data. It is part of everyday HR work.
In HireTree, you can save this text as a job template and reuse it whenever you open a job for the same role, at any location.
Frequently asked questions
What does an HR assistant do?
They support people processes: recruiting, onboarding, benefits, training and employee support. In smaller companies they often cover several of these at once.
Does an HR assistant need a degree?
Companies often ask for a degree completed or in progress in fields such as Psychology, Business or Human Resources. For some, hands-on experience counts as much as education.
What tools does an HR assistant usually use?
Spreadsheets, payroll and timekeeping software and, increasingly, an applicant tracking system (ATS) to organize jobs and candidates. Naming the tools in the job post helps attract people who already know them.
Looking for a job? Visit the candidate portal